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Privacy Policy

Last updated July 2012


This Privacy Policy indicates Darlington Building Society's procedures and policies regarding the collection and use of your personal information via its website.  By using our website you agree to the use of your information as set out below.  You are not required to provide your details or complete any registration process before you can use our website.

What personal information do we collect?

We will collect various pieces of information about you when you complete our on-line request forms, including items such as: your name; your email address; your postal address; your telephone number; and whether or not you consent to our use of your information for marketing.

Cookies

Our system makes use of cookies (or similar programs) to collect various pieces of information when you visit our website. A cookie is a small computer file which is sent by our server to your internet browser when you visit our website.  Your browser may store that file on your system. A browser is the facility on your computer which enables you to visit websites, move from page to page on a website, email and print pages. Our website creates a cookie when you visit us and these cookies are logged for us to access and use. We use cookies to help us to provide you with access and authorisation. For example permanent cookies allow us to save your details so that you do not have to re-enter them every time you visit our website. Cookies can help us to understand your use of our website. For instance, cookies can tell us which pages of the website or which functions or services have been seen. Cookies can help us to determine the most popular areas of our website, see where we can improve the information and services that we provide and allow us to make our website more user friendly.    

You have the right to block the use of cookies. The way in which your browser can be adjusted to stop it accepting cookies or to make it notify you of them will depend on which program your computer uses. If your computer uses Microsoft Windows Explorer or Netscape Navigator, you can follow these instructions after clicking onto this link
www.allaboutcookies.org.  Go to the heading "Manage Cookies".  Click onto the option you prefer, either stopping cookies being installed, or notifying you of them.  From the list provided, click onto the programme which your computer uses.  Alternatively, or if your computer program is not shown on the list, click on the "help" heading on the bar at the top of this page, search for information on "cookies" and an explanation of how to delete cookies should appear.  Follow those instructions. Please remember that cookies do not contain confidential information such as your home address, telephone number of credit card details. We do not exchange cookies with any third party websites or external data suppliers.

Your browser also generates other information, including which language the site is displayed in, and your internet Protocol address ("IP address").  An IP address is a set of numbers which is assigned to your computer during a browsing session whenever you log on to the internet via your internet service provider or your network (if you access the internet from, for example, a computer at work).  Your IP address is automatically logged by our servers and used to collect traffic data about visitors to our web sites.  We do not use your IP address to identify you personally.  

We only keep cookies for the duration of your visit to our website. If you register with our website a cookie containing your information will be retrieved from your system by us when you log in for each new visit to our website.  Please note that, as we use cookies to track your position on our website, you may not be able to use some parts of our website or the online services provided if cookies are disabled.

How will we use your information?

We respect your privacy and will only use your information submitted on-line as set out in this policy.  We may contact you by email, letter, telephone, or other means:

(a) to assist with our processing of any request you make to us via our website, to acknowledge or keep you informed about such request; or to obtain additional information needed to fulfil it;

(b) to record usage and statistical information about your use of our website, to improve our website, and to customise our website for you based on your preferences;

(c) to register you with our website, administer the website and gather broad demographic information about its users and for market research purposes and business analysis;

(d) for marketing and information purposes, providing you with details of promotions, events, products and services and so on (you may ask us not to provide this information to you);

(e) to verify your identity for security reasons; or for credit scoring and/or fraud prevention;

(f) to advise you of changes to our website;

(g) as agents for insurers or other third parties who provide insurance or other products or services;

(h) for other purposes to which you have consented (whether when submitting your information to us on our on-line forms or otherwise).

Direct marketing

By registering with our website, you are agreeing to our use of your information to contact you for direct marketing purposes by email, post or telephone. You can indicate when registering if you do not agree to this. We may use  information from your customer records such as your contact details, details about any application you make to us, and  of any services we provide to you so that we may contact you by email, post, or telephone with news about us and to inform you about our financial products and services and those of Darlington Investment Planning Limited and Heath Lambert Insurance Services including mortgages, savings, investments, general insurance, financial planning services and of competitions or offers which may be of interest to you.

To whom will we disclose your information?

We may disclose your information to:

(a) our regulators, lawyers and auditors;

(b) third parties where required by law such as under a court order or subpoena or where the law permits us to do so;

(c) credit and fraud prevention agencies and other financial organisations to prevent fraud and theft and to assist in the making of lending and credit decisions. Further information will be provided if you apply for a product or service which involves searches with credit reference or fraud prevention agencies;

(d) debt collection agencies to enable defaulting debtors to be traced and pursued;

(e) the administrators and underwriters of insurance products and to any other companies and organisations in conjunction with which we provide products or services, or whose products or services we provide to you (such as home insurance) and to our wholly owned company, Darlington Investment Planning Limited;

(f) our agents, staff and approved parties to do any of the above things on our behalf (on the understanding that it will be kept confidential).
If we sell our business or integrate it with another or dispose of any rights in relation to you, your details may be disclosed to our advisors and those of prospective purchasers, and passed on to any new owners of our business to be used in the same way as set out in this privacy policy.

Security

We have in place security procedures for the storage and disclosure of your personal information to prevent its loss, misuse, alteration or theft and in order to comply with the Data Protection Act 1998.  However we cannot guarantee the security of any data disclosed on-line and you accept the inherent security risks of providing information over the internet.  We use 128-bit secure encryption through a secure socket layer.  This is currently the internet standard for the secure transmission of data.  You may see your browser show a padlock or key at the bottom right hand side of your screen.  For more information about the security settings double click on this icon when it appears.

Other Privacy Policies

When you apply for or use certain products or services, you may be required to provide your personal details off-line, for example, when completing and posting to us a loan application.  For an explanation of how your information will be used, please refer to the specific privacy policy statements, which will be provided for your information in relation to such products and services.

Our website may, from time to time, contain links to the websites of other companies that are outside of our control.  These websites are not covered by this Privacy Policy.  If you access other sites through our website then the operators of these sites may collect information from you which will be used by them in accordance with their own privacy policies, which may differ from ours. We recommend that you check the privacy and security policies of each website you visit.

What changes may be made in the future?

Your information will be retained by us for as long as the purpose for which it was collected continues.  It will then be destroyed although copies may be retained to the extent required to satisfy our legal, regulatory or accounting requirements.

You may make a request to us to change or modify your information at any time. (For example, you may change your email address or decide that you no longer wish to receive marketing communications from us.) If you are aware at any time that any of the information that you have given to us has changed then please let us know at the earliest opportunity of the changes that need to be made to the information we hold by writing to us at the address below.  

Under the Data Protection Act 1998 you have the right to obtain a copy of the information we hold about you on payment of a prescribed fee.  If you wish to exercise this right, please write to us at the address below.
If we change this policy, we will post the new policy on our website so that you can always find out how we collect, use and disclose your information. We will not significantly change the ways in which we use your information without telling you.


Darlington Building Society's head office is at:  

Sentinel House
Morton Road
Darlington, County
Durham
DL1 4PT

Tel: 01325 366366
Email: sales@darlington.co.uk

(We may monitor calls for the purpose of staff training and to prevent and detect fraud.)

We have notified the Office of the Information Commissioner of our data processing activities and our registered number is Z 5639662.